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Work Patterns and its effects in work groups

- HR, human resources departments can improve work performance and productivity within their organization by understanding the effect of employee mind- sets and by creating specific workgroups accordingly.

Ujjal Ghosh

A Mind is always independent on certain specific set of encumbrances on few specific issues like:

- Perceptions

- Acceptability

- Individual character, as how other’s perceive on a particular issue/s

- Understanding Patterns; sublime, disillusioned, conflicting, humility, defused understanding

These are partial implications, normally seen working at the back of any mindset; these are typical type of situations, with which one normally interfaces, under various kinds of situations.

GROUP

Formation of Social Groups, divulging into core functionaries on uncommon acceptability through understanding, discussion; coming in terms with the mental framework of core attitudes of mindset of individuals in a group-

- A sub group formation through ultimate weeding out of ‘Ultimate Issues”, on which “Acceptability” is established.

- WORK PATTERNS V/S WORK GROUPS have a Deeper implications of a Mutual understanding of mindset carrying a particular level of cross patterns of perceptions, on acceptability in direct relevance of an individual character/s of an individual, besides grooming of such patterns from a scratch of issues – whether he is in a team or individually representing his patterns, wavelength of thinking.

- The Deliberations at the individual level affects the “Group” Behavior patterns with which an individual attaches himself or herself. The conjugations of core sublime issues and those of disinclined issues.

Along with this is attached-

-Definition as outlined by” SELF” and how are “OTHERS” in a group so formed.

- How am ‘I’ different from other on one or more Issues?

- Ability to disassociate on variances, mobility factors as is brought into the foray of abilities, discussions and issues having some common factors of dependability.

- Challenges of diversified human behavior patterns.

- Their combinations the Do’s and Don’ts of minute variations.

- Culmination of several behavioral patterns.

The fear, psychosis within self, others in the group (A group would implicate heterogeneous group) A homogeneous group is a rare combination of factors which combines understanding, acceptability, rejection of common issues) with which a ‘Group’ intends to proceed with furtherance of their motives, aspirations.

ABSOLUTE INTEGRITY or absolute rejections are the Two Factors that comes into the forefront of discussions.

- We all fall into the above submissions, categorically representing the ‘Positive’, ‘Negative’ factors working with the human behavior.

- A lot of Interesting Submissions are seen falling in line which is being generated on the following aspects: -

- A near conflict type of resolutions

- A near acceptability on ‘Core Issues’

- A neutral type of reaction

- Deviation on submissions on ‘I’, ‘You’, ‘We’, ‘They’, ‘Us’ while submissions are generated

- Legible and Illegible competency factors

Some CORE Areas will remain the Grey Areas where people Do Not wish to divulge which is the most challenging part of human submissions.

- Here it is CAN WE Or CAN WE NOT accept specific egos, Id, superego that is attached with such Human Behaviourial submissions.

- More Challenging is the Individual v/s the group submission that is either alienated with certain specific submissions since somewhere down the line “We” are not very specific with ourselves, due to the peculiarities of ideologies imbibed in our mindset.

- No Assumption is a combination of Fair and Unfair, till it is finally accepted or rejected per the total submissions are generated out of the discussions we all participate and opine our views and opinions.

- VASTAVIKTA or the Truth always has to come in the forefront, that is the individual’s opinions, views are normally seen transpiring out of self submissions and could be a graveyard of non-acceptance, rejection and dejection.

- The Challenges are many, which have to be seen with role clarity, group dynamism, hidden implications of individual behaviour v/s group submissions.

- Some Thoughtful reservations on the following can throw light on following submissions: -

-Key accountability

-Reservations on specific issues shared and unshared

-Repercussions of Groups in discussions that are shared out of submissions in groups.

-Accepting facts and Issues, which have a direct forbearance on Key Issues.

-What do ‘Others’ in the Group expect or are expecting out of one or several individuals on their submissions.

-Why am I involved in a Role Conflict, does it have any implication on my ‘Self’ and how are others accepting me with ‘Me’ and myself, outlook, integrity, unusualness on issues requiring deeper submission of facts and figures, which helps in figuring out on emotions, anger, ego, selfishness, unclarity etc.arising out of a particular situation.

-The ‘IF’s and BUTs of any Issue, which has direct relevance on the factors of implications both at the individual level as well as those existing at the work place.

Offshoot of any behaviour comes from -

-Individual Traits

-Ego

-Self submissions

-Issues that are perceived as RIGHT and WRONG

-Cross Cultural Conflict

-Misuse of Relationship existing at the work place

-Deceptively

-Habits of the people

-Case of Overworking

-Emotional Stress levels

-Holistic Exposures if any at the work place

-Convergence on Micro issues like Dos and Don’ts

-Role Clarity of Job Description of individuals

-Goals and objectives of individuals placed within the organization

-Complacency factors

-Understanding the Core Issue/s related with the work.

OBJECTIONS-

- Every work place has its own set of Objections these must be correlated and evaluated appropriately

- All the eventualities be given due consideration as per rules and regulations that are implied and explicit. The doctrine of ultra vires has to be taken into consideration.

- It is for the Senior and the Top Management to ensure that objections are handled appropriately with a set pattern of acceptability on issues that require an understanding with clear on issues. Objections are existent on the distortions that are existent amongst what is to be carried out actually and what is not carried out actually.

-Stop Misuse of power at ‘Unwanted’ places, requiring deliberations

-Check the Bottom Line of Issues seeking appropriate want of attention

-People must try to evaluate and try searching out a near submission of facts related to:

-Unanimous decisions

-No Anonymous submissions

-Dissemination of facts

-Clear on Appraisals and the Ratings

-Review Sessions of Upgrading Welfare and Social Commitments

-An ongoing exercise on SWOT analysis for all levels of people working in a set up.

-Clear concept of work structures, job stresses and job specifications verses their Correlation

-No Thinking Gaps and have clear concept between observations and the execution process.

-If there are lacunae in the system which is bound to arise these must be weeded out in short review sessions, through-

-Discussions

-Understanding about factors that are affecting issues at individual as well as group as sharing

Research on an on going basis on Specific Submissions

-Issues that require prominence

-Identify the Decision Makers; Doers: Executors; Implementers and finally the end result

This will enable to establish a cordial harmonious relationship at work place as well as with individuals.

Ujjal Ghosh

For Opinions/suggestions keep these posted at-

Buchun14@rediffmail.com

ujjal14@yahoo.co.in

Posted under Management Resources/ HR

Prioritise

When you reach for the stars, you may not quite get one, but you won’t come with a handful of mud either.

What is your goal in life? When I ask this question in training courses I get different answers. I have come to the conclusion that my goal in life is to make myself happy first. If I am happy, I can make others happy.

When we set our goals, we become happy. We cannot remain stressful for too long. To remain happy, my goals are: to do my best in my job and to remain busy when I am not working.

In our jobs, businesses and social life we have two aspects – one is essential and the other is inessential. We can survive by doing what is essential only. For this reason, you will notice that many of us are successful and happy even when we work for less hours or earn less money. In sifting the essential from the inessential, you have to be smart.

Do One Thing at a Time

I focus on one thing at a time. Earlier, I used to do many things at the same time to achieve more goals or to reach the goals faster. I drove to Faridabad daily for twenty long years. At stressfree speeds, it took me thirty five minutes to reach Escorts. At stressful speeds, it took twenty eight minutes. I realized that it was foolish trying to save seven minutes everyday!

Moreover, during a stressfree drive, I can go through my mental floppies and come up with excellent ideas sometimes which help me see things in a better perspective.

Very often, by prioritizing, you are able to fix and refix goals and reduce your mental clutter and stress. Let me recount a story which elucidates this fact:

The first ever employees to make a million dollars a year were Walter Chrysler and Charles Schwab in the USA. Schwab once asked a consultant to suggest how he could get more done in a day. The consultant, after spending a week with him, suggested the following:

“Every morning, write down what are the six most important things you want to do on that day. Start doing the first one first, and then the second and then the third. And if by then the day is over, add three more the next day. Do it for three months and if it works, send me your payment.”

Schwab sent him Rs.25,000/-

Well, what do you and many of us do? We think that we are very smart. So we do several things at the same time. This “cocktail” of activities only confuses us and we forget to apply the 80/20 principle – namely, that 20 per cent of the results and vice versa. This is applicable to any activity – say inventories, overdues, selling and so on. Of course, 80/20 can become 70/30 or 60/40.

Be effective…do the right things now. And then try to become efficient by doing these the right way. Very often, we spend considerable energy working the other way round – doing the wrong or unnecessary things with great gusto.

Goals must be Specific and Time-bound

A goal must have an action plan with dates to achieve it. A goal must have a meaningful end, one which gives you satisfaction and an inner glow, one which is pleasing to others and you don’t end up with guilt feelings. Your near and dear ones must feel happy about it also.

Years ago, I asked my son why he went jogging all the way to India Gate (6 kms away from our house) instead of jogging in our lawn. He replied that when he kept India Gate as his goal, he ran up to that point and on reaching there had to come back, but if he jogged in the lawn, it would be too tempting to give up after taking only a few rounds.

Any goal must be specific and have a time limit. An excellent example is John F. Kennedy’s historic directive: “I believe this nation should commit itself to achieving the goal of putting a man on the moon before the decade is over.”

When you set goals, you overcome short-term problems. When you aim for perfection, you move towards your goal. You may be off by miles but you will be moving in the right direction. A goal is nothing more than a dream with a time limit.

Happiness, wealth, fame, fun, success, stress reduction, writing more books, traveling – you name it – are all byproducts of goal-setting.

Take small steps to achieve your goals. Many people fail to arrive at their goals because they take big steps quickly. Let us look at a high jumper. In fact, we must learn from sportsmen while setting our goals. If the goal of a high jumper is 6 feet, he does not start at 6 feet. He may start at 4, 41/2, 43/4…!

Let me give you my own example. In 1966, I started sharing my collection of one-liners in cyclostyled form. My friends liked it. I got a two-page collection printed. After some years, it took the shape of a small booklet. Then I hired an artist to make illustrations. That was in 1980. in the next ten years I took a few bigger steps, which resulted in the publication of my book Management Thoughts in 1991.

In 1966, when I started writing, I could not speak even six sentences in a meeting. I felt ashamed. I decided to become a good speaker. I started taking small steps by talking to my own staff. Next, I tried it out with dealers. Now I can talk to a few hundred for a few hours with the help of a slide projector. Some day, it may be without a projector.

management article, pramod batra

Posted under Management Resources/ HR

Keep Your Crown on Your Head

Most of the time we are always thinking about what people will say if we fail in our examinations; if we are badly dressed; if our hair is not combed well and so on.

What does one do? Well, nobody except ourselves can do much about it. Let me help you.

Visualise Ganeshjee. Ganeshjee has a crown, which as you know was part of our dress centuries ago…it was replaced by the turban, the hat, and so on. Well, it signifies self-respect. In today’s world, we must wear our own crown…be it of gold or of silver or of paper!

Never lose your self-respect because if you lose it, you have lost all. One who cannot respect himself, cannot expect to be respected by others.

For a wise man, failure is not falling down but staying down. Failure is not the end of dreams; it is only the beginning. Failure teaches success if you are open to new ideas and consider failures to be stepping-stones to success. A man can fail many times, but he is not a real failure until he begins to blame someone else.

There was one man in this world who believed in all that has been said above, and who has become a “light-house” for millions of people who followed him. His name was Abraham Lincoln and he became President of USA when he was 51, after a string of failures. His resume is as follows:

Age 22, failed in business
Age 23, ran for legislature and was defeated.
Age 24, failed again in business.
Age 25, elected to legislature.
Age 26, sweetheart died.
Age 27, had a nervous breakdown.
Age 29, lost in the election for speaker.
Age 31, lost in the election for elector.
Age 34 lost in the election to the Congress.
Age 37, elected to Congress.
Age 39, lost in the election to the Congress.
Age 46, lost in the election to the Senate.
Age 47, lost in the election for vice president.
Age 49, lost in the election to the senate.
Age 51, elected President of the United States of America.

Abraham Lincoln did not bother about what people said about him when he failed. Even when he became the President, people still criticized him but instead of becoming disheartened, he said, “No man is good enough to be President, but someone has to be.”

Lincoln would certainly have believed in the fact that a failure is an opportunity for a man who has kept his self respect intact. Thinking the Lincoln way and trying to be happy will give you happiness while you are going about achieving it. You do not have to worry about what others think about your failures; they are too busy thinking about their own failures! Each step towards success can give happiness if you try to do creatively. Never forget that happiness is always short-lived unless you can make it long-lived! Achieving your small goals by thinking innovatively leads to happiness, because you don’t have time to be too critical.

Creative thinking can be done when your self-esteem is intact. You can then face people as well as your other auditors in life. Your self-image is in your mind. Your self-image improves when you have good family relations, god moral standards, good friends, enough cash, when you love what you do for a living, follow the essentials of your religion, and so on.

Nurture your self-esteem by helping other people. Whenever you are rejected, it is not you who is rejected but it is your action or activity that is rejected. Analyse each rejection. I can, I can…will always improve your self-image. You cannot do it overnight; it is a very s-l-o-w process, but never give up. No one can make you feel inferior without your permission. There may be a hundred ways of improving your self-image and reducing your stress levels.

My self-esteem is very important to me. I make sure that I feel good about myself…most of the time. I achieve it by reminding myself of my own successes over the years and keeping a list of my successes handy!

I use a mood-o-metre all the time. It is a simple device which indicates moods going up (positive) or down (negative). You can prevent yourself from going down by refusing to entertain negative thoughts and seeking opportunities in adverse conditions.

I speak to myself. If I have nothing good to say about myself, I keep my mouth shut! It is not easy, but it is better that way!

Please remember that when you feel good about yourself, you improve your self-image and it is a fact that it reduces your stress. Why? Because you can hold only one thought in your mind at a particular time. Try! If you are thinking about the Taj Mahal, can you think of what Ramesh said to you tauntingly at lunch? Years ago, I took a motorcycle accident victim to Holy Family Hospital. Whenever I think about it, I feel happy to have done a good deed.

You too can do it by doing some social work in your neighborhood. It will work.

Years ago, my wife used to fret and fume about streetlights, the pigs on the street and the watchman. I encouraged her to become our lane’s block representative. On an average, she now spends an hour every day by making several calls to get things done. She has been able to reduce her stress by 30 per cent! She has that much les time to worry and to nag me and our daughters! Believe me, if you have a strong self image, your stress levels will be lower.

Do what you think is right.

Do not bother about what people will say…what the auditors will say…what colleagues will say…what neighbors will say. These are immobilizing thoughts. Remember the story of the father, the son and the donkey going to the market. They got so influenced by what people thought of them that neither of them could ride the donkey. Do what you think is right, what you think is proper. Remember, you find them to be wrong. On the other hand, if you do not take any decisions at all, how will you ever be able to improve your future decision-making?

- Pramod Batra, email: thinkinc@vsnl.com

management article, jobnet

Posted under Management Resources/ HR